Reimbursement - Employer Side - English

This is a guideline for Employers to deal with (apply/approve/reject/revoke approval) reimbursement applications from employees.

1. How to Access the Remote Office Page and View Reimbursement?

1. Log in to the Slasify system using your email and password.
   
2. Once logged in, make sure you are in the right project and "Manager" role first
   
3. Navigate to the left-side menu and select "Reimbursement".
   
4. You will be directed to the Reimbursement List, where you can view all reimbursement requests submitted by employees.
   
5. Use the filter options (e.g., members, status, pay date) to search for specific reimbursement records.
   

2. How to Review a Reimbursement Request (Approve or Reject)?

1. Go to the "Reimbursement" section from the main menu.
2. Locate the reimbursement request that needs approval, marked with the "Waiting for approval" status.
3. Click on "Review" in the Action column.
   
4. The detailed reimbursement request will open. Here, you will see:
   • Application Date
   • Employee Information
   • Requested Amount
   • Supporting Documents (if any)
     
5. To approve the request, click the "Approve" button. This reimbursement's status will be changed to "Billing in process"
   
6. To reject the request:
   • Click the "Reject" button.
     
   • A popup window will appear asking for a rejection reason.
   • Enter the reason and confirm the rejection. The reimbursement will be changed to "Rejected" status. The employee must submit it again for another review.
     

3. How to Submit a New or Draft Reimbursement for an Employee?

1. In the "Reimbursement" section, click on the "Reimbursement Application" button at the top-right.
   
2. Fill out the required details:
   
   
   • Application Date: Won't give until the reimbursement is submitted
   • Applier: Automatically give.
     • If you are the employer,  it will be "Manager" 
     • If you are the AM from Slasify, it will be "Slasify" 
   • Currency: Select the currency of the reimbursement.
   • Total Amount: Enter the reimbursement amount.
   • Member: Choose the employee for whom the reimbursement is being filed.
   • Application Description (optional): Add a brief description of the reimbursement.
   • Expense Receipts: Upload supporting documents.
3. Click "Send Application" to submit.
4. Alternatively, you can click "Save as Draft" to save the reimbursement as "Darft" without submitting.
5. You can submit the "Draft" reimbursement by click "Send Application" to submit.
   1. Click "edit" in the Action column and open the detail page
      
   2. Click "Send Application" to submit or click "Save as Draft" to save the reimbursement
      

4. How to Revoke a Reimbursement Application?

1. Navigate to the "Reimbursement" section.
2. Find the reimbursement application you want to revoke.
3. If the reimbursement is in the "Billing in process" status, you will see different button in the Action column base on the "Applier":
   1. If "Applier" is Manager (reimbursement applied by employer)
      1. Click “Revoke” in the Action column, or "Revoke Application" on the detail page, and the reimbursement request will be back to "Draft".
         
         

1. 1. If "Applier" is Employee (reimbursement applied by employee)
      
      1. Click “Revoke” in the Action column, or "Revoke approval" on the detail page, and the reimbursement request will be back to "Billing in process".
         
         
      2. Click “reject” in the Action column or on the detail page, and the reimbursement will be "reject" status.
         
         
         

If you have any questions, please don’t hesitate to send us an email: hi@slasify.com

Or discuss your exclusive Slasify BD/AM

Thank you & stay well

Slasify Team

Last Updated: 2025.06.30 (v1.92.0)